Code of Procedure for the Research Board ****************************************************************************************** * ****************************************************************************************** *========================================================================================= * Code of Procedure for the Research Board of the Faculty of Humanities of Charles Univers *========================================================================================= (* Translator’s note: Words importing the masculine include the feminine, and unless the c requires, words in the singular include the plural, and words in the plural include the si Under sections 27 (1) (b) and 33 (2) (d) of Act No. 111/1998 Sb., to regulate higher educa and to change and amend other laws (“the Higher Education Act”), as amended, the Academic Faculty of Humanities of Charles University has adopted the following Code of Procedure fo Board of the Faculty of Humanities of Charles University as its internal regulation: ------------------------------------------------------------------------------------------ Article 1: Introductory Provisions ------------------------------------------------------------------------------------------ 1.This Code provides for the activities of the Research Board of the Faculty of Humanities University (“the Faculty”) in accordance with the Higher Education Act, the internal reg Charles University, and the internal regulations of the Faculty. 2.The Research Board of the Faculty (“the Research Board”) is a self-governing academic bo Faculty. ------------------------------------------------------------------------------------------ Article 2: Schedule, Convening a Meeting, and Agenda for a Meeting of the Research Board ------------------------------------------------------------------------------------------ 1.The Research Board meets as required, however at least twice per academic year. The sche Research Board meetings for the academic year is determined by the Dean. 2.The meetings of the Research Board are convened by the Dean. A meeting of the Research B be convened by a Vice-Dean designated by the Dean. A meeting must be convened within 30 one third of the members of the Research Board who are not honorary members request it. 3.The agenda for the Research Board meeting is set out by the Dean taking into account the the members of the Research Board. 4.A member of the research board or a body of the faculty may suggest including an item on sufficient advance notice. 5.An invitation to a meeting of the Research Board with the agenda and background document individual items on the agenda must be made available to the members of the Research Boa than three days before the meeting. Invitations and background documents may be sent ele In exceptional and justified cases, the relevant documents may be distributed to the mem Research Board before the opening of the meeting. 6.If required due to the nature of the matter discussed, the Dean may also invite other pe meeting of the Research Board. ------------------------------------------------------------------------------------------ Article 3: Meeting of the Research Board ------------------------------------------------------------------------------------------ 1.The meeting of the Research Board is chaired by the Dean or a Vice-Dean designated by th 2.Approval of the meeting agenda forms part of the meeting. 3.A debate is held on every item on the agenda. Every member and honorary member has the r his opinion on the issues discussed during the debate. Guests may also participate in th the consent of the Research Board. If the written opinion of a member who is not present it must be read. 4.Meetings of the Research Board are open to the public. 5.Upon a proposal of the Dean or a Vice-Dean designated by the Dean, the Research Board ma resolution that the whole meeting or a part thereof will be declared closed, if the meet open to the public would endanger the personal rights of an individual or an important i the Faculty or the University; in such case the Research Board determines who may partic meeting. 6.A meeting of the Research Board is closed during the period of voting and possible previ nomination for associate professorship or full professorship. ------------------------------------------------------------------------------------------ Article 3a: Meetings of the Research Board Held in Hybrid Mode or Remotely ------------------------------------------------------------------------------------------ 1.The meetings of the Research Board may be held in hybrid mode or remotely if: a.It arises from another legal regulation or a directive issued on its basis that the Re hold meetings remotely; b.It arises from an internal regulation of the University or a situation declared on its Research Board may hold meetings remotely; c.The Research Board decides to do so by resolution during its meeting or by voting outs (“remote voting”) for reasons worthy of special consideration. 2.The members of the Research Board are informed of the fact that the meeting will be held or remotely by electronic means no fewer than three days before the meeting is to be hel 3.The details concerning meetings of the Research Board held in hybrid mode or remotely ar Dean’s directive by the Dean. ¨ ------------------------------------------------------------------------------------------ Article 3b: Meetings and Voting of Associate Professorship Commissions and Commissions in Granting Full Professorship ------------------------------------------------------------------------------------------ 1.The associate professorship commissions and commissions in the procedure for the grantin professorship may meet in hybrid mode or remotely. 2.The associate professorship commissions and commissions in the procedure for the grantin professorship may vote by such electronic means which ensure the secrecy of the ballot. 3.The details of meetings held in hybrid mode or remotely and electronic voting of the ass professorship commissions and commissions in the procedure for the granting of full prof provided by the Dean in a Dean’s directive. ------------------------------------------------------------------------------------------ Article 4: Quorum and Adopting Resolutions ------------------------------------------------------------------------------------------ 1.The Research Board has quorum if an absolute majority of its members are present; the nu does not include honorary members. 2.Unless otherwise provided in the Higher Education Act, a resolution is passed if an abso the persons present voted in its favour. 3.A proposal for the granting of associate professorship and a proposal for the granting o professorship will not be considered if less than two thirds of all members of the Resea present and if the candidate for associate or full professorship did not express his dis such a procedure. ------------------------------------------------------------------------------------------ Article 5: Voting ------------------------------------------------------------------------------------------ 1.Voting is public. 2.The Research Board decides by secret ballot: a.In cases stipulated by the law, an internal regulation of the University, or an intern the Faculty; b.If it decided to do so by a resolution. 3.In a secret ballot, approval is indicated by marking the relevant data on the ballot pap ------------------------------------------------------------------------------------------ Article 6: Remote Consideration and Voting (in writing) ------------------------------------------------------------------------------------------ 1.Matters of urgency and proposals for the consideration of which it is not possible or ef convene a meeting of the Research Board or such matters and proposals on which the Resea not express its opinion during the meeting because it ceased to be quorate may be, upon the Dean, sent to the members of the Research Board who are not honorary members for rem 2.It is not possible to vote remotely on a matter which must be decided by secret ballot ( It is also not possible to consider and vote remotely on a matter if at least one third members of the Research Board express disagreement with voting remotely no later than wi limit for voting. 3.The notice of the voting, the text of the proposal, and a ballot paper will be sent to m Research Board via closed electronic conference. The notice will stipulate the time limi which is not less than one week after dispatch. 4.A voting member of the Research Board will send electronically a completed ballot paper name and surname of the voter and the actual vote, i.e., approval, disapproval or absten time limit under paragraph 3, otherwise his vote is invalid. 5.The voting is public. The list of names of the members of the Research Board and how eac is annexed to the report of the vote. 6.The proposal is considered to be approved if an absolute majority of all members of the voted in its favour. 7.The report of the resolution adopted by remote voting is annexed to the minutes of the n the Research Board after a remote vote has been held and is approved at the same time as the meeting. ------------------------------------------------------------------------------------------ Article 7: Minutes ------------------------------------------------------------------------------------------ 1.Minutes must be taken at every meeting and they are published as preliminary minutes no within 15 days of the date of the meeting. The Research Board approves the minutes at it The minutes are sent (usually by email) to the members of the Research Board, the Presid Academic Senate of the Faculty, the Vice-Deans for Research and for International Affair of the department of research and international affairs; in addition they are published accessible part of the Faculty website. 2.Administrative matters of the Research Board are ensured by a member of the staff of the designated by the Dean. ------------------------------------------------------------------------------------------ Article 8: Final Provisions ------------------------------------------------------------------------------------------ 1.The Code of Procedure for the Research Board of the Faculty of Humanities of Charles Uni Prague approved by the Academic Senate of the Faculty on 22 March 2001, as amended, is h 2.This Code was approved by the Academic Senate of the Faculty on 19 October 2017 and it c on the date of approval by the Academic Senate of Charles University. 3.This Code becomes effective on the first day of the calendar month following the date of force. Mgr. Milan Hanyš, Ph.D. předseda AS FHS UK Ing. arch. Mgr. Marie Pětová, Ph.D. děkan FHS UK PhDr. Tomáš Nigrin, Ph.D. předseda AS UK Articles 10 and 11 of the Constitution of the Faculty of Humanities of Charles University. Sections 72 (10) and 74 (6) of the Higher Education Act. Sections 72 (9) and 74 (6) of the Higher Education Act. The Academic Senate of Charles University approved this Code on 10 November 2017.