Administrative Procedure ****************************************************************************************** * ****************************************************************************************** It is necessary to proceed with all of the necessary administrative steps sufficiently in prospective mobility as the whole administrative process takes some time. Call for Applications Before Departure Upon Return ****************************************************************************************** * Call for Applications ****************************************************************************************** • If planning for a teaching mobility, make sure there is a valid Erasmus+ Inter-Instituti with the respective partner university at this website [ URL "https://international.fhs. INT-121.html"] . No Inter-Institutional Agreement is required for staff training mobilit • Teaching assignements (lectures) or training activities (in case of training), as well a the prospective stay, need to be discussed and agreed with a colleague at the partner un head of your department at the FHS in advance. Complete theProgram mobility (Staff Mobility Agreement) [ URL "FHSENG-1217-version1- staff_mobility_agreement_v2023_univerzal.docx"] including a list of the pre-agreed activ mobility and have it signed by the International Office of the Faculty of Humanities and institution (the person in charge at the partner university). The approved and signed Program mobility needs to be uploaded into your Erasmus mobility (There is an exception in the case of a prospective participation in a staff training we decision on admission to the STW has not yet been made at the time of the deadline for t mobility application, it is possible to upload the document without signatures). Detailed information on how to apply is available in the Call for Applications [ URL "ht fhs.cuni.cz/FHSENG-1220.html"] section. When completing the form, it is recommended to consult the FHS International Office. In case your mobility programe is not uploded, the application cannot be considered. • Some universities and other institutions may organize staff training weeks (STW). For ov of the opportunities, you may consult the IMOTION Erasmus staff training website [ URL " staffmobility.eu/staff-week-search"] and/or search for them individually. Please, note t eligibility and selection criteria of staff weeks are set by each individual organizing thus may differ. • Apply for the Erasmus mobility [ URL "https://fhs.cuni.cz/FHSENG-1220.html"] by the set ****************************************************************************************** * Before Departure ****************************************************************************************** You will be expected to complete both the paperwork required by the FHS for a Work Travel the Erasmus programme documents. • Once nominated in the selection procedure, complete the FHS Travel Abroad Request Form ( vyslání‘) [ URL "https://fhs.cuni.cz/FHSENG-916.html"] based on your approved Mobility P have it signed by the head of your department. Indicate the Erasmus financial source and the number 710 111. In case of any changes in the approved Mobility Programme, it is necessary to inform the FHS International Department and at the same time to complete and have a new Mobility Programme (Staff Mobility Agreement) [ URL "https://cuni.cz/UK-232-version1- staff_mobility_agreement_2021_univerzal.docx"] approved. • When calculating the budget, it is necessary to consider the maximum subsistence and tra [ URL "https://fhs.cuni.cz/FHSENG-1219.html#4"] . • Submit the Travel Abroad Request Form signed by you and the head of your department to t International Office, and also the new approved Mobility Programme, in case it has been later than 20 working days before travelling. Grant Agreement (‘Účastnická smlouva‘) • On the basis of the approved Mobility Agreement and your Travel Abroad Request Form, the Erasmus Office will issue a Grant Agreement to be signed by you before departure. You wi via email. Confirmation of Erasmus Mobility [ URL "https://cuni.cz/UK-232-version1- confirmation_of_erasmus_staff_mobility_agreement_2021_univerzal.doc"] • Have a hard copy of the document with you. You will need to have it approved at the end of your stay by the person responsible at y institution and bring the hard copy back from abroad. ****************************************************************************************** * Upon Return ****************************************************************************************** Confirmation of Erasmus Mobility [ URL "https://cuni.cz/UK-232-version1- confirmation_of_erasmus_staff_mobility_agreement_2021_univerzal.doc"] • Upon return, submit the hard copy of the approved document to the FHS International Offi 5 days after returning. FHS Travel Abroad Expenses Statement Form & FHS Final Report on a Travel Abroad [ URL "htt FHSENG-916.html"] • List your eligible expenses in the form and attach any receipts so that they can be reim • Sign the forms and submit hard copies of all of the documents to the officer in charge o abroad administration at the FHS. Room no.: 0.24; marek.matusik(zavinac)fhs.cuni.cz [ MA "marek.matusik(zavinac)fhs.cuni.cz"] within 10 days after your return. EU Survey Mobility Tool • This online survey is to be completed once you have received an email with access detail