Dean's Directive No. 12/2022 ****************************************************************************************** * ****************************************************************************************** Title: Amendment to Dean's Directive No. 15/2019: Performance of the filing To implement: - Date of effect: 1 August 2022 *========================================================================================= * Amendment to Dean's Directive No. 15/2019: Performance of the filing service at the Facu of Charles University *========================================================================================= ------------------------------------------------------------------------------------------ Article 1: Subject of the directive ------------------------------------------------------------------------------------------ This Dean's Directive No. 12/2022 amends and supplements Dean's Measure No. 15/2019 of 12 ------------------------------------------------------------------------------------------ Article 2: Specific amendments and additions to Dean's Directive No. 15/2019 ------------------------------------------------------------------------------------------ 1.Article 2(2) is amended as follows: "2. The local coordinator of the file service is organizationally assigned to the dean's the faculty and directly supervises the mailroom, the main file room and all other admin departments of the faculty." 2.In the Annex to the directive, the numbering of paragraphs has been renumbered. 3.In the Annex to the directive, paragraph 2 is amended as follows: "List of file nodes of the Faculty of Humanities of Charles University performing file s a.In accordance with Article 2(6), the filing service is carried out at the following fi the Dean's Office of the Faculty (administrative offices): - Accreditation - Disciplinary Committee - Editorial Department - Economic Department - Habilitation and Appointment Procedures - Library - Department of Doctoral Studies - Information Technology Department - Development Department - Science and Research Department - External Relations Department - Personnel and Payroll Department - Dean's Secretariat - Secretariat of the SHV Programme - Filing Service (mailroom, filing room) - Study Department - Secretary of the Faculty - Technical and Operational Department - Foreign Department b.In accordance with Article 2, paragraph 6, the filing service is carried out at the fo nodes of the Faculty's scientific and pedagogical departments: - Department of Anthropological Studies - Department of History of Modern European Culture - Department of Electronic Culture and Semiotics - Department of Philosophy in the Context of the Humanities - Department of Gender Studies - Department of Historical Sociology - Department of Liberal Arts and Humanities - Department of German and French Philosophy - Department of Oral History - Contemporary History - Department of Management and Supervision in Social and Healthcare Organizations - Department of Social and Cultural Ecology - Department of Civil Society Studies - Department of Theoretical and Research Psychology c.In accordance with Article 2, paragraph 6, the filing service is carried out at the fo nodes of the faculty departments: - Department of Applied Social Sciences - Department of Philosophy - Department of Historical Sciences - Department of Languages and Literature - Department of Psychology and Life Sciences - Department of Social and Cultural Anthropology - Department of Sociology - Department of Art Theory and Creation" ------------------------------------------------------------------------------------------ Article 3: Final provisions ------------------------------------------------------------------------------------------ 1.The amendment to the directive of the Dean of the FH CU No. 15/2019 is in accordance wit University's Code of Records. 2.In accordance with Article 3(1)(a) and (6)(a) of the CU Records Regulations, the amendme directive has been discussed with the CU Archives and the CU Records Service Coordinator favourable opinion on 26 July 2022 under reference UKRUK/411855/2022-2. 3.This directive was approved by the Dean of the Faculty and issued on 27 July 2022 with a of 1 August 2022. Prague, 27 July 2022 Ing. arch. Mgr. Marie Pětová, Ph.D. Dean *========================================================================================= * ************** FULL TEXT ************** *========================================================================================= *========================================================================================= * Full text of Dean's Directive No. 15/2019 as amended by Dean's Directive No. 12/2022: Pe filing service at the Faculty of Humanities, Charles University *========================================================================================= Title: Performance of the filing service at the Faculty of Humanities, Charl To implement: Article 22(5) of Rector's Directive No. 60/2018: Charles University R Date of effect: September 12, 2019 (Dean's Directive No. 15/2019 as amended by Dean's Directive No. 12/2 Annexes: Consenting opinion of the CU Archives and the CU Records Service Coor Annex 1 [ URL "FHSENG-1277-version1-2022_12_od_annex_01.pdf"] *========================================================================================= * Performance of the filing service at the Faculty of Humanities, Charles University *========================================================================================= *========================================================================================= * Article 1: Introductory provisions *========================================================================================= 1.This directive is issued in accordance with Article 22(5) of Rector's Measure No. 60/201 Charles University (hereinafter referred to as the "Records of Charles University"). 2.The performance of the filing service at the Faculty of Humanities of Charles University referred to as "the Faculty") is governed by the CU Filing Rules and the applicable legi directive regulates the details of the performance of the filing service at the Faculty with the CU Filing Rules. 3.Further details of the performance of the filing service at the faculty may be regulated methodological documents, which must be in accordance with the applicable legislation, t Rules and this directive. *========================================================================================= * Article 2: Organisation of the filing service *========================================================================================= 1.The organisation of the filing service at the faculty is provided by a local coordinator service appointed by the Dean of the faculty, who mainly performs activities pursuant to (a)-(f) of the CU Filing Regulations. 2.The local coordinator of the file service is organizationally assigned to the dean's off the faculty and directly supervises the mailroom, the main file room and all other admin departments of the faculty. 3.In accordance with Article 3(2) of the University's Rules of Procedure, the Faculty esta a central mailroom, the organisation of which is regulated on the electronic official bo electronic address of the filing office is included in the Annex to this directive. As a filing office shall ensure the registration of incoming official documents, including th uploading to the annex of the record in the CU ESSS. 4.The administration of the Faculty's main filing cabinet is carried out by a staff member the main filing cabinet, who mainly ensures the activities pursuant to Article 15(12)(a) the CU Filing Regulations. 5.The Faculty shall establish a filing room for each filing node. The administration of th room of a filing node shall be entrusted to the head of the filing node, who shall be th organisational unit of the faculty, or a person authorised by him/her. The head of the f appoint one or more deputies. 6.At the Faculty, the filing service is carried out at the filing nodes listed in the Anne directive. *========================================================================================= * Article 3: Distribution and circulation of documents *========================================================================================= 1.In accordance with Article 6(8) of the University's Rules of Procedure, details concerni distribution and circulation of documents at the Faculty are set out as follows: a.The distribution and transfer of documents between the faculty's filing nodes is carri member of the mailroom staff. b.At a filing node, documents are assigned to individual processors by the head of the f may appoint one or more deputies. c.Documents that have been transmitted to a given filing node in error are usually retur processor to the filing room for redistribution, or the processor transmits them direc filing node or another processor. d.The data messages are always returned to the faculty's mailroom, which ensures that th to the CU Rector's Office. *========================================================================================= * Article 4: Storage of documents and files in the filing room, viewing and lending *========================================================================================= 1.The details of the operation of the main filing room and the filing rooms of the filing as the access to documents and files, their transfer and lending, are regulated by a sep of the Dean of the Faculty. *========================================================================================= * Article 5: Transitional and final provisions *========================================================================================= 1.This directive is in accordance with Article 22(4) of the University's Records Regulatio the existing Dean's Measure No.12/2014 for the performance of the filing service at the 2.This directive is binding on all faculty employees. 3.In accordance with Article 3(1)(a) and (6)(a) of the CU Records Regulations, this direct discussed with the CU Archives and the CU Records Service Coordinator, who issued a favo on 12 September 2019 under reference UKRUK/144067/2019-2. 4.This directive was approved by the Dean of the Faculty and issued on 12 September 2019 w date of 12 September 2019. Prague, 12 September 2019 Ing. arch. Mgr. Marie Pětová, Ph.D. Dean I. the full text is effective from 1 August 2022.