Dean's Directive No. 12/2023












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            Title:               Submission of documents for the final accounting of accounting transa
            To implement:        Financial Management Rules, Property Management Rules
            Date of effect:      16 October 2023

            Annexes:             Annex 1: [ URL "FHSENG-1325-version1-2023_12_od_priloha_01.pdf"] Inve
                                 Form 1: [ URL "FHSENG-1325-version1-2023_12_od_form_01.pdf"] Appointm
                                 Form 2: [ URL "FHSENG-1325-version1-2023_12_od_form_02.pdf"] Appointm
                                 fixed assets and similar assets in special records at FH CU for the y

                                 Form 3: [ URL "FHSENG-1325-version1-2023_12_od_form_03.pdf"] Appointm
                                 CU for the year 2023 (only in Czech)

                                 Form 4: [ URL "FHSENG-1325-version1-2023_12_od_form_04.pdf"] Property



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            * Submission of documents for the final accounting of accounting transactions and inventor
            of Humanities of Charles University for the year 2023

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            Article 1: Introductory provisions

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            In view of the approaching year-end and the obligation to account for all accounting trans
            to 2023, I am issuing this binding schedule of deadlines for the submission of documents f



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            Article 2: Schedule of dates
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            1.Invoices received:

              a.Invoices from suppliers, including payments to foreign countries, to be forwarded to t
                Department for execution of a payment order to a monetary institution by 11 December 2
              b.of "proforma" invoices or advance invoices that have not yet been paid, ensure that ta

                sent to suppliers by 11 December 2023.

            2.Invoices issued:

              a.external invoices - to be submitted to the Economic Department by 11 December 2023;
              b.internal invoices - to be submitted to the Economic Department by 11 December 2023.


            3.Treasury - petty cash expenditure until 11 December 2023.

            4.Scholarships - submit documents for payment of scholarships to the relevant departments 

              2023.

            5.Supporting documents for payroll accounting, i.e. supporting documents for liquidation:

              a.holiday pay until 18 December 2023;
              b.the basis for the payment of remuneration and the basic dates for any new recruits unt
                2023.


            6.Submit the accounts of the work activity agreements and work performance agreements to t
              Resources Department by 15 December 2023.


            7.Permanent operating advances and extraordinary advances - to be cleared by 8 December 20
              will be paid in December.


            8.Travel orders, including foreign travel, must be cleared at the Travel Office (room 0.24
              2023.


            9.Project budgets - accounting documents relating to projects to be submitted to the Econo
              at the latest:

              a.GA UK and SVV – 24 November 2023;
              b.GA ČR – 1 December 2023;
              c.TA ČR – 1 December 2023;

              d.AZV – 1 December 2023;
              e.CŽV, U3V – 1 December 2023;
              f.EMM – 1 December 2023;

              g.RUV – 1 December 2023;
              h.IP – 1 December 2023;
              i.UNCE – 1 December 2023;

              j.SSP – 1 December 2023;
              k.NAKI – 1 December 2023;
              l.Progres – 1 December 2023;

              m.Primus – 1 December 2023;
              n.others – 1 December 2023.


            10Inventory for 2023 - Annex 1

            11They are responsible for completing the tasks and meeting the deadlines of this directiv

              a.Bursar of the Faculty,
              b.Vice-Dean for Research and Creative Activities,
              c.Vice-Dean for Development and Project Management,

              d.Vice-Deans for Study Affairs,
              e.heads of administration and education departments.



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            Article 3: Final provisions

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            1.An integral part of this directive is:
              a.Annex 1: Inventory instructions for 2023;

              b.Form 1: Appointment of the central inventory committee at FH CU for 2023;
              c.Form 2: Appointment of a partial inventory committee for the inventory of tangible fix
                intangible fixed assets, small fixed assets and similar assets in special records at F

                year 2023;
              d.Form 3: Appointment of a sub-inventory committee for the inventory of receivables (tra
                bank loans, cash, etc.) at FH CU for the year 2023;

              e.Form 4: Transfer of property.
            2.This directive shall enter into force on the date of signature.
            3.This directive shall enter into force on 16 October 2023.





            Prague, 16 October 2023

            doc. Věra Sokolová, M.A., Ph.D.

            Dean