Dean´s Directive No. 3/2026 ****************************************************************************************** * ****************************************************************************************** Title: Amendment to Dean's Directive No. 11/2023, Rules for the Announcement, Registration, Submission and Publication of Theses Pursuant to: Art. 12 of the Code of Study and Examination of Charles University; Art. 9 of Rector’s Directive No. 72/2017, as amended by Rector’s Directive No. 16/2019; Art. 2 of Rector’s Directive No. 13/2019, as amended by Rector’s Directive No. 22/2022 Effective date: 15 April 2026 Appendices: Appendix 1: Declaration on the Use of Generative AI in a Final Thesis [ URL "FHSENG-1618- version1-2026_03_od_priloha_01_eng.docx"] *========================================================================================= * Amendment to Dean's Directive No. 11/2023, Rules for the Announcement, Registration, Sub Publication of Theses *========================================================================================= ------------------------------------------------------------------------------------------ Art. 1: Subject-matter of the Directive ------------------------------------------------------------------------------------------ This Dean's Directive No. 3/2026 amends and supplements Dean's Directive No. 11/2023 of 1 ------------------------------------------------------------------------------------------ Art. 2: Specific Amendments and Additions to Dean's Directive No. 11/2023, as amended by D No. 3/2026 ------------------------------------------------------------------------------------------ 1.Art. 3(2) is replaced by the following: „Students apply electronically in SIS for a topic announced in SIS. The thesis superviso confirms in SIS the assignment of the thesis to the relevant student, and that confirmat by the guarantor of the relevant programme. From that moment, the assignment of the thes student is binding. A period of at least 3 months must elapse between assignment of the submission. A change of thesis topic thereafter is possible only on the basis of a writt the student, which shall be considered by the relevant Vice-Dean for Studies." 2.Art. 5(2) is supplemented by letter (d), which reads as follows: „d) where generative artificial intelligence tools (hereinafter “AI”) have been used in of the thesis, students are required to attach at the beginning of the final thesis a de truthfully, transparently and specifically describing how, to what extent and for what p tool or tools were used. The declaration on the use of AI may be attached to the thesis students may use for these purposes the model form of such a declaration; see Appendix 1 3.In Art. 5(4)(c), the second sentence is deleted. 4.In Art. 5(4)(c), points (i) and (ii) are added as follows: ,,i. In the case of bachelor’s theses, the student is responsible for submitting one har thesis to the chair of the examination board before the defence of the final thesis take student fails to submit a printed copy of the thesis on the day of the defence, the stud a printed copy at the Faculty library at their own expense and submit it to the examinat ,,ii. In the case of master’s theses, the student is responsible for submitting at least of the thesis to the relevant designated person (most commonly the secretary to the stud which the defence is held) no later than one week after uploading the thesis in electron 5.Art. 6(1) is replaced by the following: ,,The deadline for submitting the electronic application for the defence is set by the a and is identical to the deadline for submission of the electronic version of the final t 6.Art. 6(2) is replaced by the following; the second sentence is deleted: ,,The student generates and prints the application form for the defence through SIS. The signed application shall be submitted by the student to the designated member of staff o study programme of the Faculty no later than on the day of the defence." 7.Art. 7(1) is replaced by the following: ,,A dissertation submitted in hard-copy form, provided that no application has been subm extension of the period for publication of the thesis (in accordance with Art. 7 of Rect No. 16/2019), shall be available for inspection at the Faculty’s Doctoral Studies Office working days before the defence." 8.In Art. 7(1), letters (a) and (b) are deleted. 9.Art. 7(2) is replaced by the following: ,,In doctoral programmes, a selected member of staff of the Faculty’s Doctoral Studies O entrusted with collecting, keeping and making theses available for these purposes." 10Appendix 1 is added to the Directive: Declaration on the Use of Generative AI in a Final ------------------------------------------------------------------------------------------ Art. 3: Final Provisions ------------------------------------------------------------------------------------------ 1.This Directive enters into force on the date of signature. 2.This Directive becomes effective on 15 April 2026. In Prague on 15 April 2026 doc. Věra Sokolová, M.A., Ph.D. Dean *========================================================================================= * ********* CONSOLIDATED REGULATION ********* *========================================================================================= *========================================================================================= * Consolidated version of Dean's Directive No. 11/2023, as amended by Dean's Directive No. *========================================================================================= Title: Rules for the Announcement, Registration, Submissio and Publication of Theses Pursuant to: Art. 12 of the Code of Study and Examination of Charles University; Art. 9 of Rector’s Directive No. 72/2017, as amended by Rector’s Directive No. 16/2019; Art. 2 of Rector’s Directive No. 13/2019, as amended by Rector’s Directive No. 22/2022 Effective date: 1 October 2023 (Dean’s Directive No. 11/2023, as amended by Dean’s Directive No. 3/2026, becomes effective on 15 April 2026.) Appendices: Appendix 1: Declaration on the Use of Generative AI in a Final Thesis *========================================================================================= * Rules for the Announcement, Registration, Submission and Publication of Theses *========================================================================================= ------------------------------------------------------------------------------------------ Art. 1: Introductory Provisions ------------------------------------------------------------------------------------------ Pursuant to Art. 12 of the Code of Study and Examination of Charles University (hereinafte Art. 9 of Rector’s Directive No. 72/2017, as amended by Rector’s Directive No. 16/2019 (he 16/2019”), and Art. 2 of Rector’s Directive No. 13/2019, as amended by Rector’s Directive (hereinafter “RD 22/2022”), I hereby issue this Directive, which supplements and further s procedures relating to the announcement, supervision, submission, registration and making electronic versions of theses at the Faculty of Humanities of Charles University (hereinafter the “Faculty”). ------------------------------------------------------------------------------------------ Art. 2: Faculty Coordinator and Clarification of the Roles of Designated Persons ------------------------------------------------------------------------------------------ 1.In accordance with RD 16/2019, the Dean appoints a faculty coordinator for the registrat publication of theses. 2.The role of the faculty coordinator is described in general terms in RD 16/2019. The fac further: a.regularly informs the Faculty management about the status of thesis registration; b.collects suggestions and comments on the registration and publication of theses from F from the Faculty management and, after evaluation at the Faculty, forwards them to the Computer Science of Charles University; c.issues instructions to Faculty staff for carrying out the relevant tasks in the regist publication of electronic versions of theses and monitors the processing of those task 3.The faculty coordinator is the contact person for students in the event of difficulties an attachment to a thesis into the Study Information System (hereinafter “SIS”). For all students shall contact their thesis supervisor/supervisor or the study programme that an relevant thesis topic. The name of the faculty coordinator, including contact details, i the Faculty website. 4.Guarantors of study programmes (hereinafter “guarantors”) are responsible in particular a.announcing thesis topics, b.assigning thesis topics to students, c.recording the date of submission of the hard-copy version of the thesis and checking c submitted thesis with the requirements under Art. 4, d.checking the thesis record and its finalisation (i.e. confirming the completeness of t for publication) in SIS. 5.Guarantors may authorise one or more members of Faculty staff to perform these activitie 6.Designated administrative staff in the individual bachelor’s, master’s and doctoral stud responsible in particular for: a.the accuracy and completeness of the registration of applications for the defence; b.the accuracy and completeness of the results of defences entered in study requirements the student’s file, including the record of the course of the defence. ------------------------------------------------------------------------------------------ Art. 3: Announcement of Topics, Assignment of the Thesis ------------------------------------------------------------------------------------------ 1.The individual study programmes of the Faculty, or members of staff designated by the gu announce thesis topics through SIS. A student may propose a thesis topic and may approac member of the Faculty with a request to supervise their thesis. If the thesis supervisor the student reach an agreement, the thesis supervisor/supervisor shall then enter a new either personally or through a designated member of Faculty staff. If the thesis supervi is not a teaching member of the Faculty, the guarantor shall decide whether the topic is and shall then enter it in SIS, either personally or through a member of staff authorise 2.Students apply electronically in SIS for a topic announced in SIS. The thesis supervisor confirms in SIS the assignment of the thesis to the relevant student, and that confirmat by the guarantor of the relevant programme. From that moment, the assignment of the thes student is binding. A period of at least 3 months must elapse between assignment of the submission. A change of thesis topic thereafter is possible only on the basis of a writt the student, which shall be considered by the relevant Vice-Dean for Studies. 3.The rule set out in Art. 3(1) applies mutatis mutandis to dissertations. The topics of d first-year students in doctoral study programmes are approved annually by the Subject-Ar Subject-Area Board also approves the supervisor. Any change either of the dissertation t supervisor is subject to approval by the Subject-Area Board. 4.Once the thesis has been bindingly assigned, the student may amend only certain data con thesis in SIS. At the same time, the student is enabled through SIS to upload the electr the thesis, its appendices and abstracts. ------------------------------------------------------------------------------------------ Art. 4: Supervision of the Thesis ------------------------------------------------------------------------------------------ 1.Student theses are supervised by members of academic staff who possess the prescribed qu the relevant competences in educational and creative activities and who are a.members of academic staff of the Faculty or of other parts of Charles University (here “University”) participating in the implementation of the study programme; b.students in a doctoral study programme; however, they may supervise bachelor’s theses 2.The total number of bachelor’s theses, master’s theses and dissertations supervised by o not exceed 20. Within that total, the number of bachelor’s theses supervised may not exc number of master’s theses supervised may not exceed 15, and the number of dissertations the position of supervisor may not exceed 10 (see Art. 2 of RD 22/2022). Theses supervis faculty or part of the University are also counted towards the number of theses supervis students whose studies are interrupted are not counted. 3.The current number of theses supervised shall be proportionate to the extent of the acad member’s workload. 4.The education attained by both the thesis supervisor and the reviewer must be at least o than the level of education (type) of the study programme within which they supervise or thesis. Members of staff who are graduates of a master’s programme of study shall as a r bachelor’s theses only. Members of staff who are graduates of a doctoral programme of st rule supervise bachelor’s and master’s theses only. Exceptions shall be decided by the D of a proposal by the guarantor of the relevant programme. A dissertation may be supervis professor or associate professor; in justified cases, a graduate of a doctoral study pro equivalent may also act as supervisor if proposed by the Subject-Area Board and approved Research Board. A supervisor who is not a full professor or associate professor may supe Faculty no more than two students. In justified cases, the Dean may, upon application by the relevant Subject-Area Board, grant an exception permitting this limit to be exceeded of the Rules for the Organisation of Study at the Faculty of Humanities of Charles Unive ------------------------------------------------------------------------------------------ Art. 5: Requirements, Formal Arrangement and Submission of the Thesis ------------------------------------------------------------------------------------------ 1.The thesis must meet the requirements for an academic text and must be of an appropriate standard. Unless it is a bachelor’s thesis, the thesis must contain an abstract in Czech language in which the study programme in which the student is enrolled is conducted, and abstract in English. The abstracts must be uploaded to SIS together with the electronic thesis. The thesis must also contain a summary of its conclusions and a list of the lite or other sources cited (including, for example, websites). A thesis containing text or d another source without proper reference may not be used for the award of a degree, and s be referred to the Faculty Disciplinary Commission. 2.The thesis must contain a signed binding declaration confirming that: a.the student prepared the thesis independently, b.all sources and literature used have been properly cited, c.the thesis has not been used to obtain a different or the same degree, d.where generative artificial intelligence tools (hereinafter “AI”) have been used in th of the thesis, students are required to attach at the beginning of the final thesis a truthfully, transparently and specifically describing how, to what extent and for what tool or tools were used. The declaration on the use of AI may be attached to the thesi and students may use for these purposes the model form of such a declaration; see Appe 3.Templates of the title pages of theses and the text of the binding declaration are avail download on the Faculty website. 4.The student shall submit the thesis by the deadline set by the academic calendar accordi relevant planned date of the defence: a.A thesis is deemed to have been submitted if it has been uploaded in electronic form t than midnight on the relevant day corresponding to the planned date of the defence as academic calendar. b.The student shall upload the electronic version of the thesis to SIS personally, unles the nature of the thesis (see RD 16/2019). c.For the defence of a bachelor’s thesis or master’s thesis, the thesis must also be ava copy form and must be identical to the electronic version. The defence cannot be held thesis having been submitted in hard-copy form. i.In the case of bachelor’s theses, the student is responsible for submitting one hard the thesis to the chair of the examination board before the defence of the final the place. If the student fails to submit a printed copy of the thesis on the day of the student must obtain a printed copy at the Faculty library at their own expense and s examination board. iiIn the case of master’s theses, the student is responsible for submitting at least o the thesis to the relevant designated person (most commonly the secretary to the stu which the defence is held) no later than one week after uploading the thesis in elec SIS. d.The deadline for submission of a dissertation is at least 6 months before the planned student is responsible for submitting three hard copies of the thesis to the Faculty’s Studies Office no later than one week after uploading the thesis in electronic form to defence cannot be held without the thesis having been submitted in hard-copy form. 5.The student is responsible for the accuracy and completeness of the submitted electronic thesis and its appendices and for the consistency between the electronic and hard-copy v thesis. A serious discrepancy in content between the electronic and hard-copy versions o be grounds for initiating disciplinary proceedings. 6.Across study programmes of all types, only theses written in the language of instruction study programme may be accepted for defence. Exceptions shall be granted by the relevant for Studies of the Faculty on the basis of a duly submitted written request by the stude expedient, the Vice-Dean may delegate this decision-making to the relevant guarantor of programme. This rule does not apply in the case of inter-university study. 7.If, after submitting the electronic version of the thesis in SIS, the student finds that changes need to be made to the electronic version, they shall ask the relevant study pro the Faculty to unlock the thesis record in SIS for editing. The thesis may be unlocked o deadline laid down in the academic calendar for submission of the thesis for defence. ------------------------------------------------------------------------------------------ Art. 6: Application for the Defence ------------------------------------------------------------------------------------------ 1.The deadline for submitting the electronic application for the defence is set by the aca and is identical to the deadline for submission of the electronic version of the final t 2.The student generates and prints the application form for the defence through SIS. The c signed application shall be submitted by the student to the designated member of staff o study programme of the Faculty no later than on the day of the defence. 3.Confirmation of the student’s application for the defence of the thesis is conditional u of the thesis in electronic form. The date of submission of the electronic version of th recorded automatically by SIS. The designated member of staff of the relevant study prog whether the submitted thesis meets the required formal requirements and records the resu check in SIS. On the basis of this information recorded in SIS and on the basis of other relevant to the possibility of filing an application for the defence (in particular unde and (9) of the CSE CU), the designated member of staff shall confirm or not confirm the application for the defence. ------------------------------------------------------------------------------------------ Art. 7: Defence ------------------------------------------------------------------------------------------ 1.A dissertation submitted in hard-copy form, provided that no application has been submit extension of the period for publication of the thesis (in accordance with Art. 7 of RD 1 be available for inspection at the Faculty’s Doctoral Studies Office at least 5 working defence. 2.In doctoral programmes, a selected member of staff of the Faculty’s Doctoral Studies Off with collecting, keeping and making theses available for these purposes. 3.From a thesis made available in accordance with Art. 12(1) of the CSE CU, extracts, tran copies may be made at one’s own expense, in electronic or hard-copy form. 4.The thesis supervisor/supervisor and the reviewers shall review the electronic version o SIS. The relevant academic unit may ensure that a hard-copy version of the thesis is als the thesis supervisor/supervisor and the reviewers. 5.After submission of the thesis, the electronic version of the report by the thesis super and the reports by the reviewers shall be uploaded to the thesis record in SIS as follow a.at least 3 working days before the defence of a bachelor’s thesis or master’s thesis; b.at least 7 days before the defence of a dissertation. 6.In justified cases and by agreement with the guarantor of the relevant study programme, member of staff may upload to SIS, on behalf of the thesis supervisor/supervisor or the report of the thesis supervisor/supervisor or reviewer. 7.The thesis supervisor/supervisor and the reviewers shall submit to the designated member relevant study programme the originals of the signed reports in hard-copy form. These sh be placed in the file of the relevant student. 8.After the defence, the designated member of staff shall upload to the thesis record in S the course of the defence. ------------------------------------------------------------------------------------------ Art. 8: Review and Publication of the Thesis ------------------------------------------------------------------------------------------ 1.After the defence of the thesis, the author may upload to the thesis record in SIS a fil errata to the thesis, no later than 15 days after the defence. 2.After the defence, the designated member of staff shall check in SIS the completeness of record, including the attached files, with regard to the requirements for publication of version of the thesis, and shall check that the Czech and English titles of the thesis c hard-copy version. After completing this check, the designated member of staff shall con record for publication by finalising it no later than 21 days after the defence. 3.After finalisation of the thesis record and expiry of the period under RD 16/2019, the e version of the thesis shall automatically be sent to the University repository for publi 4.An application for extension of the period for publication of the thesis or a part there years from the date of the defence of the thesis, may be submitted in accordance with RD SIS no later than on the day of the defence. 5.A check of the similarity of the thesis text against the database created and maintained inter-university Theses.cz project shall be carried out automatically after submission o version of the thesis, within one working day of submission of the thesis. The result of shall be available in the thesis record in SIS to the student, the thesis supervisor/sup reviewers. ------------------------------------------------------------------------------------------ Art. 9: Final Provisions ------------------------------------------------------------------------------------------ 1.This Directive enters into force on the date of signature. 2.This Directive becomes effective on 1 October 2023. 3.Dean’s Directive No. 14/2017 is repealed as of the date on which this Directive becomes In Prague on 25 September 2023 doc. Věra Sokolová, M.A., Ph.D. Dean I. The consolidated version is effective from 15 April 2026.