Dean's Directive No. 7/2026 ****************************************************************************************** * ****************************************************************************************** Title: Submission of Documents for Year-End Accounting and Inventory Checks at the Faculty of Humanities of Charles University for 2026 To implement: Financial Management Rules of Charles University; Rules for the Administration of Property of Charles University Date of effect: 23 October 2026 Appendices: Appendix No. 1: [ URL "FHSENG-1720.html "] Instructions for Inventory Checks for 2026 Appendix No. 2: [ URL "FHSENG-1721.html "] Instructions for the Physical Inventory Count of Assets for 2026 Form 1: [ URL "FHSENG-1719- version1-2026_07_od_form_01.pdf"] Appointment of the Central Inventory Committee at the Faculty of Humanities of Charles University for 2026 (only in Czech) Form 2: [ URL "FHSENG-1719- version1-2026_07_od_form_02.pdf"] Appointment of an Inventory Subcommittee for the Inventory Check of Tangible Fixed Assets, Intangible Fixed Assets, Low Value Fixed Assets and Similar Assets Recorded in a Separate Register at the Faculty of Humanities of Charles University for 2026 (only in Czech) Form 3: [ URL "FHSENG-1719- version1-2026_07_od_form_03.pdf"] Appointment of an Inventory Subcommittee for the Inventory Check of Receivables (Trade Payables, Bank Loans, Cash on Hand, etc.) at the Faculty of Humanities of Charles University for 2026 (only in Czech) *========================================================================================= * Submission of Documents for Year-End Accounting and Inventory Checks at the Faculty of H Charles University for 2026 *========================================================================================= ------------------------------------------------------------------------------------------ Article 1: Introductory provisions ------------------------------------------------------------------------------------------ In view of the approaching year-end and the obligation to record all accounting transactio 2026, I hereby issue this binding schedule of deadlines for the submission of documents fo Inventory checks shall be carried out in accordance with this Dean’s Directive on ongoing and the relevant implementing instructions. The results of ongoing inventory checks shall account in the regular inventory check of assets. ------------------------------------------------------------------------------------------ Article 2: Schedule of Deadlines ------------------------------------------------------------------------------------------ 1.Invoices received: a.Supplier invoices, including those involving payments abroad, shall be submitted to th by 11 December 2026 so that payment orders can be sent to the financial institution; b.For pro forma invoices or advance invoices already paid, the corresponding tax invoice obtained from suppliers by 11 December 2026. 2.Invoices issued: a.External invoices shall be submitted to the Finance Office by 11 December 2026; b.Internal invoices shall be submitted to the Finance Office by 11 December 2026; c.Advance invoices may be issued only if final settlement will be completed by 31 Decemb 3.Cash Office – minor cash expenses shall be processed by 11 December 2026. 4.Scholarships: a.Documents for the payment of research scholarships shall be submitted to the relevant November 2026; b.Documents for the payment of scholarships from the Scholarship Fund shall be submitted office by 10 December 2026. 5.Documents for the Payroll Office, namely documents for processing: a.Documents for the processing of holiday pay shall be submitted by 15 December 2026; b.Documents for the payment of bonuses and basic details of any newly recruited employee submitted by 15 December 2026. 6.Statements of remuneration payable under agreements to perform work (DPČ) and agreements job (DPP) shall be submitted to Human Resources by 15 December 2026. 7.Operating advances and advances for foreign business travel shall be settled by 4 Decemb advances shall be paid in December 2026. 8.Travel expense claims, including those for foreign business travel, shall be settled wit Travel Administration (Room No. 0.24) by 30 November 2026. 9.Project budget funds – accounting documents relating to projects shall be submitted to t Office no later than: a.GA UK and SVV – 24 November 2026; b.GA ČR – 1 December 2026; c.TA ČR – 1 December 2026; d.AZV – 1 December 2026; e.CŽV, U3V – 1 December 2026; f.RUV – 1 December 2026; g.PPSŘ – 1 December 2026; h.UNCE – 1 December 2026; i.SSP – 1 December 2026; j.NAKI – 1 December 2026; k.Cooperatio – 1 December 2026; l.OP JAK – 1 December 2026; m.Erasmus+ – 1 December 2026; n.Other projects – 1 December 2026. 10Inventory checks shall be carried out in accordance with Appendix No. 1 to this Directiv out the schedule, the scope of the inventory checks, the documentation procedures, the r for inventory lists, the method for evaluating inventory discrepancies, the audit trail responsibilities of the individual inventory committees. 11The following shall be responsible for completing the tasks and meeting the deadlines se Directive: a.The Bursar; b.The Vice-Dean for Research and Creative Activities; c.The Vice-Dean for Development and Project Management; d.The Vice-Deans responsible for study affairs; e.The heads of departments and other units; f.The chairs of the Central Inventory Committee and the Inventory Subcommittees. 12Managerial staff shall be responsible for reviewing the results of inventory checks, ado measures and monitoring their implementation. ------------------------------------------------------------------------------------------ Article 3: Final provisions ------------------------------------------------------------------------------------------ 1.The following form an integral part of this Directive: a.Appendix No. 1: Instructions for Inventory Checks for 2026; b.Appendix No. 2: Instructions for the Physical Inventory Count of Assets for 2026; c.Form 1: Appointment of the Central Inventory Committee at the Faculty of Humanities of University for 2026; d.Form 2: Appointment of an Inventory Subcommittee for the Inventory Check of Tangible F Intangible Fixed Assets, Low-Value Fixed Assets and Similar Assets Recorded in a Separ the Faculty of Humanities of Charles University for 2026; e.Form 3: Appointment of an Inventory Subcommittee for the Inventory Check of Receivable Payables, Bank Loans, Cash on Hand, etc.) at the Faculty of Humanities of Charles Univ 2.This Directive enters into force on the date of signature. 3.This Directive becomes effective on 23 October 2026. In Prague on 23 October 2026 doc. Věra Sokolová, M.A., Ph.D. Dean