Information for selected students

1.) Before departure


The students who are selected for a study abroad stay within the Erasmus+ programme, shall follow the administrative procedure and fulfil the conditions stipulated by the International Office FHS CU and the CU European Office.


NOMINATION

The FHS shall inform the partner institutions about the nominated students. Partner universities shall contact the students directly to provide them with instructions concerning the application, academic calendar or the list of courses. The students should also look for this information on the websites of partner universities.


APPLICATION IN THE CU ONLINE SYSTEM

Students shall complete all missing information in the on-line system and finalise the application by clicking on the green arrow sign.


STUDY PLAN

The content of the study plan should correspond to the study programme followed by the student at the FHS in order to be recognised as an integral part of their studies. The recognition takes form of choosing equivalents to the courses taught at the partner institution from among the elective courses of the study programme at FHS. The study plan can be made up of mandatory, elective, or optional courses. If a course taken abroad has no specific equivalent in the accredited study programme, it can be recognised as an optional subject.

All necessary information on the courses the student wishes to study abroad shall be filled in the on-line system. When printed from the on-line system, the study plan takes the form of a Record of the Study Plan Abroad. The student shall consult it with the head of their study department or supervisor (only MA/PhD students) and once it is finalised, he/she will inform the International Office which will arrange to have it approved. Detailed information regarding the study plan are to be found in the Dean's Measure no. 13/2018.


LEARNING AGREEMENT

Once the Record of the Study Plan is approved and the student confirms that the application in the on-line system is ready to be printed, the International Office shall print it, have it signed by the student, confirm it and send a scan to the student. He/she is then responsible for obtaining the signature from the partner university. If the partner requires this to be sent by regular post, the International Office can arrange it upon student's request, given that he/she prepares all required documents and brings them to our office at a reasonable time before the deadline set by the partner institution.


EURO BANK ACCOUNT

In order to receive the Erasmus scholarship, the student shall open a Czech bank account in Euro currency. Students can use the services of former UK partner bank Komerční banka, for more information see this website, but it's perfectly fine if you will choose another bank.


LETTER OF ADMISSION AND THE DECISION OF THE DEAN TO AWARD THE GRANT

The partner institution shall provide the student with the official letter of acceptance. Upon delivering this letter to the International Office together with the approved Learning Agreement, the scholarship may be granted to the student. The International Office issues the Decision of the Dean through which the amount of the scholarship granted to the student is specified. The amount of the scholarship depends on the length and on the country of the study stay. An average amount is 430 € per month. You can find the exact amounts in this document.


FINANCIAL AGREEMENT

When the Decision of the Dean to Award a Grant is issued and the student has entered the required bank account into the on-line system, the European Office shall issue the Financial Agreement. The student is asked by email to sign the Agreement. In order to have the Agreement signed, the student needs to provide the European Office with:

  • Learning agreement (including the approved Study Plan) confirmed by the partner institution and the FHS

  • the Letter of Acceptance

  • the Decision of the Dean to Award a Grant

When the Financial Agreement is signed, the amount of the scholarship shall be transferred to the bank account provided, no later than 14 days before the start of the study period.


2.) Whilst abroad


CHANGES TO THE STUDY PLAN

Students may change the originally approved study plan within the first month of their studies abroad. All changes must be registered in the on-line system – some courses may be deleted and new courses added. MA students must consult any changes with the head of their department. The FHS does not require any confirmation of changes by the host institution.

When all the changes are done and the study plan is finalised, the student shall inform the International Office about this by email. The International Office shall print the document and arrange any necessary signatures.


It is crucially important that the list of courses registered in the on-line system and approved by the FHS corresponds to the courses that the student passes and will have registered in the final Transcript of Records (issued by the host institution), courses which are not present in the study plan can't be recognised!.


EXTENDING THE STUDY PERIOD

If the student wishes to extend their study stay abroad from the winter semester to the summer semester, firstly they should consider whether it would be in compliance with the progress of their studies at FHS (fulfilling the obligations of the study programme – passing the compulsory exams etc.). Studies abroad do not postpone these obligations!

In the case of sufficient financial resources, the FHS may decide to award the extended students with additional scholarship.


Students who are interested in extending their study stay abroad shall submit (by email) to the International Office FHS CU the following:

  • the letter of motivation / study plan (elaborate upon why do you want to extend your stay abroad and what would be the contribution with regard to your studies)

  • the approval of the head of your department / supervisor (in case of MA/PhD students; approval by email is sufficient)

  • the list of preliminary selected courses for the additional semester (use this TEMPLATE)

  • the Extension of Study Period form, confirmed by the host institution


Deadline for submitting the required materials: usually around the end of October, the students will be reminded by email about the possibility of extension.


3.) Upon return


OBLIGATIONS UPON RETURN


  • Confirmation of Study Period - bring the original hard copy to International Office FHS (we will then forward it to the European Office), ask the coordinator to sign the confirmation at the very end of your stay, otherwise you might have to give back part of the Erasmus+ grant. This document is absolutely essential, don't leave the partner university without it!

  • Transcript of Recordsbring the original hard copy to International Office FHS (we will then forward it to the European Office) or ask the coordinator to send it to our address by post.

  • Academic questionnaire- send the completed questionnaire via email to the International Office. It will be published on our website to provide information for other students who might want to study at this university in the future.

  • Erasmus participant report – you will receive the link to the report by an automatically sent email, the report will be available on-line, in so-called Mobility Tool/EU Survey.

  • OLS test - you will receive the link by email (check your spam if you haven't received it)


Upon receiving the Transcript of Records, the International Office will enter the results in SIS in accordance with the Dean's Measure no. 13/2018.


If you have any nice photos from your study stay (especially photos of your host institution) or a link to a blog (if you have been writing one), the International Office will be happy to share them with other students.





Last change: December 6, 2019 12:43 
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Charles University

Faculty of Humanities

U Kříže 8

158 00 Prague 5 - Jinonice

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